Bed bug jobs are not a $95 spray. A payable invoice names the method (heat, chemical, or both), the square footage or unit count, prep work, and the required follow-up visit. Property managers and hotels will bounce a one-line “pest service” bill.
This template is a whole-home heat treatment plus a two-week chemical follow-up and a prep/encasement line. Delete what you do not do. Put your state applicator license under the business details so it prints on the PDF.
Identify the property and unit, the method, the target temperature or product, and whether furniture is treated in place or hauled. Hotels and multi-family need the room numbers. Insurance or housing-authority jobs need a claim or work-order number.
Prep (laundering protocol, encasements, clutter removal) is its own line if you charge for it. A 10–14 day follow-up is standard — invoice it now as a scheduled visit, or as a second invoice after the re-inspect. Do not bury it inside the heat price.
Whole-home heat plus a chemical follow-up. Change the unit count for apartments.
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Whole-home heat treatment (up to 2,000 sq ft) | 1 | $1,450 | $1,450 |
| Chemical follow-up visit (10–14 days) | 1 | $285 | $285 |
| Mattress / box-spring encasements (3 beds) | 3 | $45 | $135 |
Alder Property, Unit 4B, issued 19 October 2026. Heat $1,450, chemical follow-up $285, three encasements at $45 ($135). Total $1,870. The estimate is good until 2 November 2026. The deposit is 40%, so $748 is due before the truck rolls. The balance, $1,122, is due when the heat treatment finishes, not at the follow-up visit. Send the breakdown from the estimate generator. After they accept, the invoice uses the same three lines and subtracts the $748 already paid.
On the $1,870 Unit 4B job, collect $748 before the truck rolls and $1,122 when the heat treatment finishes. Do not wait for the follow-up. Multi-unit contracts are often Net 15 against a signed scope.
Warranties are usually 30 days on heat if the client followed prep. Write the prep requirements on the invoice. If they skip the laundry protocol, the callback is billable.
Yes. They are different days, different equipment, and different warranties. A lump sum invites a fight over what was included.
On the $1,870 example, collect $748 before the heat day and $1,122 when the treatment finishes. Do not wait until the follow-up to get paid for the first visit.
Charge a trip or reschedule fee. Note “client prep incomplete — treatment postponed.” That sentence saves the callback argument.
Yes for hotels and apartments. Unit price per room plus a mobilization line is clearer than one building total.
Always. Bed bug prices scare people. Send an estimate with the method and follow-up spelled out, then this invoice after they accept.
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