Attach the invoice as a PDF, write a short professional email body (3-5 sentences), and use a subject line that includes the invoice number and amount. Send to the right person — usually accounts payable for larger companies, the project manager for smaller ones. This guide includes 3 ready-to-use email templates, subject line formulas, follow-up rhythm, and tips for speeding up payment by including a payment link.
Always PDF, attached. PDFs look professional, can't be edited by the recipient, and survive forwarding intact.
Send to accounts payable (often [email protected] or [email protected]), and CC the project manager who hired you.
Include the invoice number, your business name, and either the amount or due date. Examples: 'Invoice #INV-0142 from [Business] — $3,667.30 due May 15'.
Yes — if you accept Stripe / PayPal / Square. Including a clickable 'Pay this invoice' link removes friction and accelerates payment by days.
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